Volunteers

Calwest Basketball Volunteer Positions:
 
Calwest Board: President, Vice President Girls, Vice President Boys, Treasurer,  
                             Registrar
                          
President:

• board member of the CMBA
• attend Calwest and CMBA meetings 
• liaison with CMBA and other basketball communities 
• find volunteers as needed for CMBA and Calwest Basketball
• collect and ensure confidentiality of security forms
• coordinate executive and divisional coordinators 
• organize evaluations with coordinators
• handle disciplinary problems with parents, coaches, and players
• make process changes to improve Calwest Basketball
• chair meetings
• represent Calgary West Basketball to external bodies

 
 Vice President (Boys and Girls):

• assist President as required
• assign Division Coordinators
• assist Division Coordinators in organizing evaluations
• assist Division Coordinators with disciplinary issues with respect to parents, coaches and players
• provide Coordinators and coaches with support throughout season
• attend Executive Meetings
• attend co-ordinators meetings
• attend coaches meetings

 
Treasurer:

• maintain all banking information
• deposit all funds received
• monitor all expenditures
• provide cheques for all expenditures and refunds
• provide annual budget
• provide annual financial report and updates as required
• attend executive meetings
• should have professional designation if possible

 
 Registrar:

• maintain information for online registrations
• respond to registration queries
• collect proof of age documentation
• ensure registered players live within Calwest boundaries
• update website information on registration
• maintain database of Calwest players
• provide coordinators with list of players for evaluations
• provide CMBA with lists of players, teams and coaches
• review and approve imports, and transfers between CMBA communities
• attend co-ordinators meetings
• attend executive meetings

 Gym Coordinator / Scheduler:

• find gyms wherever possible
• liaison with City of Calgary regarding gyms
• books gyms with the city or other sources
• provide gym schedule for evaluations in September and December (U18 High School)
• provide gym schedule for team practices for the fall and winter sessions
• advise coaches when gyms are not available
• provide coaches with complete listing of gym schedules
• attend executive meetings
•  

 Equipment Coordinator:

• ensure quality of uniforms, ball, pinnies, first aid kits, ball bags for all teams
• distribute equipment needed for evaluations to coordinators
• schedule and supervise distribution of team kits each September
• schedule and supervise return of team kits in March
• get approval to order new equipment as required
• assist coaches with equipment needs throughout the year
• advise treasurer when uniforms are not returned by April 15 so deposit cheques can be cashed
• attend executive meetings
• attend coaches meeting

 
Volunteer Coordinator:

• contact and schedule all non-team specific volunteers as requested by Calwest Board
• advise treasurer when volunteer commitments are not met by April 15 so deposit cheques can be cashed
• attend executive meetings

 
 
Non - Board Volunteer Positions (full season):
Age Group Coordinator:

• must have a current security check or be in the process of getting one
• organize evaluation process for players of the age group assigned
• find and assign coaches for all teams in age group
• first contact for all players / parents / coaches in age group
• attend co-ordinators meetings
• attend coaches meeting

 Coach / Assistant Coach (2-3 per team)

• must have a current security check or be in the process of getting one
• run practices and games
• attend coaches meeting

 Manager (1 per team):

• must have a current security check or be in the process of getting one
• assist coaches, as required, with administrative duties (distribution and collection of uniforms, communication with players/ parents.)

Scorekeeper / Timekeeper (2 per CMBA team):

• each team is required to supply a scorekeeper or timekeeper each game
• attend tutorial on filling out a scoresheet and running a clock

 
Gym Monitor (2 per CMBA team):

• each team is required to supply a gym monitor for each game
• attend tutorial on duties of a gym monitor

 
Team Health and Safety Volunteer (2-3 per team):

• should a team be coached by only those of the opposite gender (men coaching girls / women coaching boys), an adult of the same gender as the players
• one volunteer must be in attendance for all practices and games   
• help attend to any injured players  
• ensure sanitization supplies are available for all team practices and games
• ensure players, coaches and parents adhere to COVID-related policies at practices and games
• can be a shared position throughout the season (similar to scorekeeping and timekeeping)

Non-Board Volunteer positions (limited commitment):
Evaluation Check in:

• check players in at evaluation sessions
• record uniform sizes, and any other miscellaneous duties required at the evaluation practices in Sept

 
Evaluation Assistant:

• some type of basketball coaching or playing experience is helpful
• assist in the evaluation of players for the purpose of team placements

 
Equipment Distribution and Collection:

• put together “team kit’ using forms given by Equipment coordinator
• hand out kits to team representative (Coach or Manager)
• collect and verify contents of team kit upon return
• sort uniforms and equipment into appropriate containers